Depending on the provider and the package you select, email hosting costs vary. While some services charge a monthly or annual cost, others offer free email hosting with fewer functionality. A basic email hosting plan typically costs $3 to $6 per user per month. However, you should prepare to pay more than $15 to $20 per user per month if you need more services like larger storage, more sophisticated security measures, or collaborative capabilities.

Email hosting is a dedicated service in which a hosting provider sets up a custom email address to allow users to send and receive emails through mail servers. A Mail server is a channel that emails must pass through before it enters your inbox or the receiver. Email hosting is recommended for businesses that want to manage their business communication with a professional business email.

An email hosting service stores business emails and grants businesses a personalized domain name like person@yourdomainname to match your website address. The price of email hosting depends on the hosting provider, allocated email storage, email aliases, customer support and email account limits.

The price for Email hosting is cheap for those who know the benefits like brand consistency, email management, mailbox security, and integrated tools that come with it. To help you choose a reliable email hosting plan, we compared and ranked the best email hosting services and created an email hosting price table so you can know the cost to rent email servers.

Email Hosting Price Table – Top 20 Email Hosting Providers in 2023

A2 Hosting

4.7

1856 user reviews

$2.99 /mo

Starting price

Visit A2 Hosting

Rating based on expert review

• User Friendly
  4.5
• Support
  4.0
• Features
  4.5
• Reliability
  4.8
• Pricing
  4.0

Factors that Affect the Cost of Email Hosting

Since there is no standard price for email hosting, most hosts customize their mail server plans based on several factors. The factors include the type of email hosting, email account limits, email aliases, and dedicated storage. Understanding these factors will help you make the right choice.

• Type of Email Hosting

Email hosting solutions can be accessed through three main options: a shared web hosting and email solution, third-party email hosting, and self-hosted email hosting.

1. Shared web hosting and email solution

Most web hosting providers include email hosting as a free offer in their hosting plans. However, the email service comes with limited resources and cannot be used to send/receive bulk emails due to the limits on the web hosting account.

3. Self-hosted mail servers

This email hosting allows users to host their email on a dedicated server. The only drawback to this type of email hosting is that it is expensive, unreliable, and requires technical expertise to manage the complex server.

3. Third-party email hosting 

This is the most preferred email hosting solution due to the scalability and extreme customer support that comes with it. Most web hosting providers also offer separate email hosting plans to help you avoid the huge cost of self-hosting your email server.

Examples of third-party email hosts are Scala hosting, Dreamhost, and others listed in our top 20 email hosting. Each provider manages your domain name and provides additional email authentication security like filtering and rerouting to scan the email for malicious elements.

• Email account limits

Email account limit is the allocated sending limit imposed by email hosting providers to prevent spamming from users. The limits are usually set daily, however, monthly limits of  between 500 to 1000 per month are also common, as well as unlimited depending on the plan. Take note of the email account limit in your plan to avoid getting your email accounts restricted.

• Email Domain

An email domain can be seen after the @symbol of an email address such as “username@domain.com”. The username is unique to each brand or person and represents the authenticity of the email source.

For example, if a business email address is dimitry@hostadvice.com, the username is Dimitry, and the email domain is hostadvice.com. Most hosting providers allocate between 1 to unlimited email domains to their plans.

• Dedicated Email Storage

Dedicated email storage is the allocated space required to store your email files on a mail server provided by the email hosting provider. Having at least 2GB of email storage space is recommended on your plan. Most hosting providers allocate between 1 GB to 2 TB or unlimited storage space, depending on the plan.

• Email Aliases

Email alias allows users to create additional email addresses to send/receive emails. They are represented by a nickname or a combination of the user’s name. Organizations mostly use them to assign a specific email address to an employee for email communication between the user and the customers. An example of email aliases is name@hostadvice.com. Most email hosting providers allocate 10 to 400 email aliases to their mail server plans.

• Renewal Prices

Consider the renewal price versus the starting or promo pricing when choosing an email hosting plan. Renewal prices can be higher than initial/promo pricing. Know the actual price you will be paying so you can budget accordingly.

Extra Hosting Costs to Consider

Email hosting needs to be paired with other services for effective communication. When you send an email to a customer, you need to direct them to a specific website address to purchase your services or buy your products. Hence, consider the following extra costs as necessary in your digital marketing journey.

Domain registration

Typically costs $7.99 to $20/year

Domain name registration is the first step before web hosting and email hosting. Your domain name can be used to create a unique email address that will impress your customers and trigger them to respond or make enquiries.

You can purchase your domain name from a domain registrar or get it free from either web hosting or email hosting plans. However, you will need to renew the subscription to own the domain after a year.

Web hosting

Typically costs $1.99 to $200/month

Web hosting encompasses the different hosting plans available to users who want to host their website on the internet. While email hosting can be a free add-on in certain web hosting plans, it doesn’t come with additional features like when you purchase it separately from your web hosting provider.

Be cautious of free offers used as a marketing ploy and evaluate whether it actually satisfies your business needs. While this can be true for established businesses, small businesses can still manage the limited free resources to get started.

Dedicated IP

Typically costs $5.99/month

Email hosting is necessary to connect one person to another, While a dedicated IP address is meant to connect one computer to another.

When an email is sent, the client (for example, Microsoft Outlook and Gmail) looks up the IP address specified by the domain name before sending it via SMTP (send mail transfer protocol). The SMTP is the adopted method for sending and receiving emails through the server before it arrives at the destination. Paying an extra cost to get a dedicated IP will ensure you get a unique IP to improve your email deliverability and sender reputation.

Spam Experts Mail Filtering

Typically costs $2.99/month

Spam Experts scan and eradicate spam and malware from your emails before it gets to your inbox. It filters all incoming emails daily with a malware and spam detection accuracy of up to 99.9%.

Microsoft 365

Typically costs $6 to $22/month

Microsoft 365 is a cloud-based office productivity subscription service that includes applications like Word, Excel, Outlook and more. You can set up email hosting with Microsoft 365 by creating an account and confirming your domain name.

SiteLock

Typically costs $14.99 to $34.99/month

SiteLock is a security tool that secures websites from cyberthreat by finding and eliminating threats. You will also get a web application firewall that will block harmful traffic before it gets to your site and a content delivery network to improve your site speed.

Maximizing Value: Tips for Choosing the Best Email Hosting Plan

In the digital age we live in now, email hosting is a crucial part of running a business. It makes it easy for businesses to talk to their customers, clients, and employees. But it can be hard to figure out which email hosting plan is best. It’s important to find a plan with the right features, security, and support, as well as one that fits your budget. Here are some tips to help you pick the best email hosting plan for your business and get the most out of it:

• Figure out what your business needs are: Think about how many email accounts you need, how much space you need, and what features you need, like tools for working together or blocking spam.
• Check the uptime and reliability. Make sure that the email hosting provider has a high uptime percentage. This will make sure that your email service is always available.
• Look for security measures. The company that hosts your email should offer strong security measures, such as SSL encryption and protection against spam and viruses.
• Check the customer service. The email hosting service should have reliable and helpful customer service that is available around the clock, if possible.
• Think about pricing and billing. Choose a plan that fits your budget and look at the billing policies, such as how you can pay, if you can get a refund, and if you can upgrade or downgrade.

By following these tips, you can choose the best email hosting plan for your business, get the most out of it, and make sure it’s easy for your team and clients to communicate.

Why Email Hosting Prices Vary So Much

Prices for email hosting can vary a lot from one provider to the next, even for plans that look like they have the same features. Several things can affect the price of email hosting, such as the infrastructure of the provider, the level of support and security offered, and the features that come with the service. The size and complexity of the customer’s email needs are also very important. Large organizations that send and receive a lot of email and need a lot of storage space may need more powerful hosting solutions, which will cost more. Here are some other reasons why prices for email hosting can be so different:

• Type of email hosting: There are different ways to price email hosting, such as shared hosting, VPS hosting, and dedicated hosting, depending on how many resources are given and how much help is given.
• Scalability: Some email hosting services offer plans with resources that can be changed to meet the changing needs of your business. This can mean higher costs at first, but lower costs over time.
• Extra features: Some hosting providers offer extra features like tools for working together or more advanced security measures, which can raise the price of the hosting plan.
• The reputation of the brand and quality of customer service: Providers with a better reputation and better customer service may charge higher prices because of how valuable they are seen to be and how much it costs to offer top-tier services.
• Contract terms: The overall price can be affected by things like the length of the subscription and how often payments are made. Usually, longer subscriptions and more frequent payments lead to lower costs.

By knowing what affects the price of email hosting, you can choose a provider and a plan that fits your needs and budget.

Is Free Email Hosting a Good Choice for Your Business?

More and more people are using free email hosting services, especially small businesses and people who work for themselves. Before choosing a free email hosting service, it’s important to think about the possible downsides and restrictions. In some cases, free email hosting might not give your business the features, security, and support it needs, which could slow things down and put your business at risk. Here are some things you should think about when deciding if free email hosting is right for your business:

• Features: Free email hosting may not have all the features your business needs, such as the ability to make changes or work with other business tools.
• Storage and data limits: Many free email hosting services have limits on how much storage and data you can use. If you go over these limits, you may have to pay extra or switch to a paid plan.
• Security and privacy: Free email hosting may have weaker security and privacy measures than paid hosting, making your business more vulnerable to hacking and data breaches.
• Reliability and uptime: Free email hosting may be less reliable and have more downtime than paid hosting, which can hurt your business’s productivity and reputation.
• Support: Some free email hosting services offer little or no support, which can make it hard to solve technical problems or answer questions quickly.

Even though free email hosting may seem like a good choice for businesses that want to save money, it’s important to carefully look at its features, security, and support before making a decision. Paid email hosting plans often offer more reliable, scalable, and secure solutions that are better for businesses with more email hosting needs.

Predicting Future Email Hosting Price Trends: What to Expect

Over the years, the price of email hosting has steadily gone up. This is because more and more people want email services and need stronger security and reliability. But it can be hard to predict future email hosting price trends because of things like market competition, changes in technology, and changes in how people act. Here are some things that could change how much email hosting costs in the future:

• Cloud computing: If cloud computing keeps growing and more people start using it, prices for email hosting could go down as service providers take advantage of economies of scale and streamline their infrastructure.
• AI and automation: As email hosting companies use more advanced technologies, like AI and automation, service delivery could become more efficient and costs could go down.
• Increased demand for security: As cybersecurity threats become more common, email hosting providers may need to invest more in security measures, which could lead to higher prices for customers.
• Changes in the law: If laws about data privacy and security change, email hosting companies may have to pay more, which could be passed on to customers.
• In the coming years, the email hosting market could become more concentrated, with bigger companies buying up smaller ones. This could affect prices and the number of companies in the market.

In conclusion, it’s hard to predict how email hosting prices will change in the future, but there are a number of things that can affect the market. As email hosting companies keep coming up with new ideas and adapting to changing customer needs and technological advances, prices may continue to change. Because of this, it’s important for businesses to stay up to date and carefully consider their options.

Summary

The best way to cut costs on email hosting is to find a web host that offers all you need, like domain registration and a web hosting package under one roof. Your business needs email to communicate between your team members and customers effectively. As a business owner, you need to choose a reliable email hosting provider that will guarantee a managed mail server, allowing you to avoid the extra costs of finding the human resources to manage in-house mail servers.

Email hosting is what your business needs to get a professional email address that will promote your site, products and services with every campaign you send. To enjoy optimum performance with email hosting, purchase an email hosting address that matches your domain to create a strong brand connection.