Streamline Your Blogging with These Top Blog Tools

Boost Your Productivity With These Must-Have Blog Tools

Final: Boost Your Productivity With These Must-Have Blog Tools

Many paid and free tools are available to help boost bloggers’ productivity. From planning to search engine optimization and content promotion, the right blogging tools can help you create content that appeals to your audience’s needs and aesthetics while meeting your goals.

This guide outlines the best tools to plan, create, promote, and measure blog content, allowing you to improve your productivity and maximize your blog’s potential.


Key Highlights

At the end of this guide, you will be able to enhance your content marketing goals by:

  • Choosing the right blogging platform for your needs, preferences, and goals
  • Using an editorial calendar to plan and organize your blog content
  • Utilizing a social media scheduler to save time
  • Using an SEO plugin to optimize your content for search engines
  • Using a grammar and spell checker to ensure good writing
  • Tracking your analytics to measure success


What Do You Mean by Blogging Tools?

Blogging tools assist bloggers in creating awesome content, strategically and efficiently putting together blog posts, generating leads, and optimizing for search engines.

Blog writing tools supplement every idea by creating deeper insights for your content and implementing them to become perfect.

Various types of blogging tools are available and can be categorized into editing tools, social media tools, analytics tools, planning tools, and more. Whatever tools you choose are desirable to improve your content and ultimately boost your productivity.


What Are the Different Types of Blog Tools?

Final: Boost Your Productivity With These Must-Have Blog Tools

When it comes to blogging, a variety of tools can help you get the most out of your blog. Here is a list of some of the different types of blog tools available:

1. Writing Tools

With writing tools, you can hit the bull’s eyes with your content. Writing tools help you streamline and structure your content from start to finish. They help with keyword research, identify your target audience, check for articulation with grammar and spelling, and structure your content to suit whatever content management platform you use.

The best blog writing tools for improved productivity include Ahrefs, Buzzsumo, Grammarly, Hemingway Editor, WordPress, and more. We have discussed some of these tools in separate headers to understand better how they function.

2. Design Tools

Design tools hold the key to enhancing the visuals of your content and platform. They help optimize the appearance and aesthetics of the content on your website, whether audio, video, or written.

The popular types of design tools to increase productivity and workflow include Canva, Adobe Creative Suite, and Elementor. Read on to understand the functionalities of these tools.

3. Promotion and Marketing Tools

Promotion and marketing tools cover how effectively your content performs on search engines and generates organic leads. They include social media management tools, SEO tools, analytics tools, email marketing tools, etc.

We have helped you outline and explain the functionalities of some popular promotion and marketing tools in subsequent headers.


Top Blog Tools for 2023 That Every Blogger Must Use to Grow

Following the above headers, we will expand on the top and essential tools for bloggers. But first, here are the best productivity tools any blogger must employ when generating content:

Writing Tools

Writing tools are software programs designed to assist writers in creating and publishing content online. In addition, these tools help writers improve their writing quality, grammar, and style. Some popular writing tools include WordPress, Grammarly, and Hemingway Editor.

1. WordPress

WordPress is one of the most popular content management systems, powering over 38% of the internet. It is a highly flexible platform for bloggers who want a free and open-source website with an already programmed front and back end.

WordPress has over 75,000 plugins and themes you can use to develop a website that suits your preference. In addition, there are no restrictions with whatever design you want to implement on your site, making it a great CMS platform for developers, tech-savvy bloggers, and non-technical bloggers.

The top features of using WordPress as a productivity writing tool include:

  • WordPress is Mobile friendly (it can operate on PCs and smartphones)
  • Possesses powerful media management tools
  • WordPress is equipped with fully customizable designs
  • WordPress is SEO-friendly
  • Is a high-performing and easy-to-access content management platform

2. Grammarly

Grammarly is one of the best blog editing software available on the internet today. It is a tool that helps you to have error-free content. Grammarly helps check the grammar structure of your content and correct spelling errors.

Moreover, Grammarly provides more than just grammatical suggestions. It also enables you to refine the tone of your sentences and improve your choice of words.

Grammarly is excellent for writing long or short-form content, emails, social media posts, and other writing tasks. Most bloggers use Grammarly for the following exceptional features:

  • Helps you write content in your preferred English.
  • Provides options regarding the tone of voice and structure of your content.
  • Plagiarism checker ensures your content is 100% plagiarism-free.
  • Grammarly is compatible with most content marketing platforms.

3. Hemingway Editor

Hemmingway Editor is another blog editing software that helps you stay atop your game as a professional blogger. It is a distraction-free tool that lets you focus on typing in your content ideas without worrying if you miss a comma or incorrectly spell a word.

Like Grammarly, the Hemmingway editor helps you detect common errors and fine-tune your content to show authority and experience. Some basic features of the Hemmingway editor include:

  • It has two modes (writing and editing), and users can quickly shuffle between them
  • The Hemmingway Editor allows users to post their content directly on WordPress and other content marketing platforms
  • It displays the readability score of your content
  • It can be used by both noob and professional writers

Design Tools

Design tools are great for enhancing the overall appearance of your blogs. Without visuals, your content becomes a drag and looks less appealing to the readers. Conversely, visual design, such as images and videos, creates successful blogs, and attracts readers.

Considering that blog posts that include images get over 90% more total views than those without, it’s essential to know where to get quality images for your blog. Some of the best, most effective, and most popular design tools bloggers can use to improve the quality of their content include Canva, Adobe Creative Suite, and Elementor.

1. Canva

Canva is an online platform that provides users with various templates and tools to create social media graphics, videos, themes, posters, presentations, and other essential blogging designs. So, if you’re considering getting featured images for your blogs, Canva is your go-to design tool.

One crucial feature of Canva is that it allows you to incorporate content or images from other web sources, such as Google Maps and Giphy. Bloggers can use Canva to create eye-catching blog post graphics and visual content in the following ways:

  • Canva can be used to create images as a quote overlay
  • You can use Canva to design custom blog banners through feature images or section headers
  • Canva can be used to create an infographic to visualize key points in your content

2. Adobe Creative Suite

The Adobe Creative Suite combines advanced design tools, such as Photoshop, Illustrator, InDesign, Acrobat Pro, etc., allowing bloggers to create professional blog graphics. You can create sophisticated images and logos while accessing thousands of fonts and stock assets.

Also, you can create beautiful images and incredible art for your content with Photoshop, while you can use Illustrator to create gorgeous designs and icons to be used at any place and size. InDesign, however, allows you to create and publish digital magazines, eBooks, posters, and interactive PDFs, while you can use Premier Pro to create social clips and feature films.

Various tools in the Adobe Creative Suite bring out your creativity and enhance your productivity when writing. So, get your hand on this to explore the software available.

3. Elementor

Elementor is a powerful drag-and-drop website builder and design tool geared explicitly toward WordPress users. It is a plugin that helps you create beautiful pages and designs to build a unique website. With Elementor, you can customize your WordPress site using enhanced background images, motion effects, and multiple fonts.

Whether you’re tech-savvy or not, Elementor contains a visual editor that allows you to create content with any of the 90+ widgets. With this powerful tool, you can design promotional pages, landing pages, sales pages, and even custom forms.

Promotional and Marketing Tools

Promotion and marketing tools are software programs that help bloggers promote and market their content to increase their audience and reach. Some popular promotion and marketing tools include Yoast SEO, Buffer, and Mailchimp.

1. Yoast SEO

Yoast SEO is the best blogging tool to help you optimize your content for search engines with features like content analysis, meta-tag customization, and XML sitemap creation.

In addition, Yoast SEO provides real-time suggestions and feedback for improving content and ensuring it ranks higher in search engine results. All you have to do is apply its recommendation after writing your post, and you’re good to go.

Yoast SEO analyzes your content and displays how SEO-friendly it is through the red, orange, and green dots. Tweaking your content to meet the suggestions provided gives you a higher chance of ranking on search engines. Yoast SEO is compatible with various CMS hubs such as WordPress, Drupal, Neos CMS, etc.

2. Buffer

Buffer is a great social media scheduling tool for multiple platforms, including Twitter, Facebook, LinkedIn, and Instagram. It also provides analytics and insights into content performance so that bloggers can adjust their strategies based on data-driven insights.

You can schedule newly written and published content posted on your social channels with just a click. Interestingly, Buffer allows you to organize and share your content multiple times with separate headlines and images attached to each post.

3. Mailchimp

Mailchimp is a marketing automation software that allows bloggers to create and send email marketing campaigns, newsletters, and automated email series. It provides tools for list management, segmentation, and personalization, helping bloggers build stronger relationships with their subscribers.

Mailchimp allows you to create templates that suit your style while choosing from various pre-design, responsive templates and campaigns. More importantly, Mailchimp offers a reporting feature that helps you note who’s opening and clicking your emails and campaigns. These reports help you discover how effective your emails and campaigns are in directly influencing sales on your website.


How to Choose the Right Blog Tools for Your Needs?

Final: Boost Your Productivity With These Must-Have Blog Tools

Choosing the right blog tools for your needs can be overwhelming, with many options. Here are some tips to help you choose the right blog tools for your needs:

1. Identify Your Needs

Understanding the purpose of your blog, who the audience is, the message you’re trying to pass across, and what you want to achieve with it is key to selecting the right blogging tools. The essence of these tools is to amplify your needs and create the desired outcome for your content.

Identifying your needs will help you choose a tool with the right features and functions to achieve your goals.

2. Research the Available Options

Various tools in the market perform a specific function or combination of functions that meet your needs. Conducting thorough research on the available tools can help you streamline your selection of the best tools.

Read reviews and testimonials from other bloggers and users to understand their experiences with the tools. If any of the tools offers a free trial, use that to familiarize yourself with them and get a first-hand experience with their features and functions.

3. Consider Your Budget

Determine your budget and look for tools that fit within your financial range. Best, look out for tools that can serve two or more purposes. Also, grab deals and discounts that can help you save money on your preferred tools. Most software providers offer monthly, annual, and one-time purchase discounts. Check and select the one that sits well with your budget.

4. Test the Tools

You must try out the tools before committing to a subscription or purchase. Most blogging tools have a trial or free version. Use them to test the features and interface of the tool to ascertain its perfection for your content goals.

5. Consider Integration

You must select tools that integrate well with your current blogging platform and other tools. Software developers usually indicate the kinds of platforms a particular tool supports. Then, check for compatible tools and offer easy integration options to avoid disruptions in your workflow.

6. Check for Customer Support

Customer support is everything when you encounter problems with any blogging tool. So, look for reliable and responsive customer support tools that can guide you or answer your queries.

You must also check the availability and authenticity of the customer support channels such as email, live chat, or phone support.


Expert Tips for Maximizing Your Blogging Productivity With Blog Tools

Although blogging tools are excellent for boosting productivity and enhancing workflow, they can become overwhelming when not used properly. Here are some tips for maximizing your blogging productivity with blog tools that integrate well with your blog web builder or platform:

1. Choose the Right Blogging Platform

Increasing your productivity as a blogger begins with choosing the right blogging platform. An excellent blogging platform offers various features like powerful content editing and publishing tools, visual design tools, editing tools, and backup and security for your site.

Although there are numerous CMS in the market, WordPress stands out among others. Now, is WordPress a good blogging platform for bloggers? Yes! With WordPress, you get to curate your blog page with less stress with its drag-and-drop features and get access to unlimited customization possibilities. There are other CMS platforms out there. Their idea is to choose the one that works best for you.

2. Use an Editorial Calendar

An editorial calendar keeps you abreast of daily, weekly, or monthly tasks. It helps you schedule and plan the types of content you want to write, when to write, what promotional channels to use, and the publish dates.

You can manually create an editorial calendar or use tools that help create an editorial calendar. However, without a planning system, you may miss deadlines, have unfinished blogs, and ultimately get burned out.

3. Utilize a Social Media Scheduler

Scheduling your posts enhances your productivity and adds value to your social media strategy. Using a social media scheduler save gives you enough time to plan your post and allows you to engage your audience more.

Social media schedulers also help improve the efficiency of your social media marketing. For example, it allows you to track which of your posts attracts the most audience and hints as to what kind of post your audience loves to read.

4. Use an SEO Plugin

SEO plugins such as Yoast SEO help optimize your content to rank better on search engines like Google, Bing, Yahoo, etc. Ranking on search engines enhances your content visibility to readers, who may eventually convert them to lifetime visitors or customers on your site. Aside from using a separate SEO plugin, you can install an SEO Web Builder content platform offering SEO features and designs.

5. Use a Grammar and Spell Checker

Grammar and spell checkers like Grammarly and Hemmingway Editor correct spelling and punctuation errors, help reconstruct sentences and provide suggestions for grammar structures. They help improve the quality of your content and save you from making many blunders that affect the readability of your content.

6. Track Your Analytics

Google Analytics and Search Console can measure your blog’s success and help you make data-driven decisions. You get to see the number of people that visit your site, what content is driving the most visitors, and which is not performing excellently. With the raw data obtained from analytics, you can tweak your content to meet the standards you desire for your users.

7. Automate Your Email Marketing

Automating your email marketing is essential if you want to create, send, and analyze your emails and improve engagement with your subscribers in less time and effort. Automated email marketing tools like Mailchimp helps manage subscribers and un-subscribers, provides email tracking, and allows you to view the success of your campaigns and click-through rates with a few clicks on your PC.

8. Use a Project Management Tool

Getting your day-to-day activity together as a blogger requires some project management skills. You will need an effective PM tool if you’re looking to streamline tasks and improve productivity. PM tools help you set out your task, plan them, and execute those plans while monitoring their progress till completion. This keeps you focused on the tasks until they are fully completed.



Humans are limited in some ways when manually doing some tasks, especially for bloggers. You need lots of activities to get your head around, and without the right blogging tools, you may find yourself working more and becoming less productive. With the must-have blogging tools outlined in this guide, you’re on your way to improving your productivity and enjoying your life as a blogger.


Next Steps: What Now?


Further Reading – Useful Resources

Frequently Asked Questions

What are the tools you can use to brainstorm blogging ideas?

Utilizing crowdsourced answers websites can help generate ideas for blog posts by revealing the questions that people are asking, which can then be explored further in a full blog post.

What tools do you use to publish?

Many blogging platforms, such as WordPress and Blogger, have publishing tools to help you easily create posts, format them correctly, and set the correct permissions. Tools like Hootsuite can also quickly and easily publish content across multiple social media platforms.

Which is the best site to use for blogging?

The best sites for blogging depend on your preference. However, you can choose between WordPress, Wix, Medium, etc. Test and decide which works best for you.

Which blogging platform is best for making money?

Many platforms offer features that suit whatever niche you favor and can help you make money. Check out our article dedicated to How to Make Money with WordPress.

What’s the maximum number of blogging tools I need to improve productivity?

There’s no limit to the number of blogging tools you need in your arsenal. Use any good tools to serve your blogging goals and change as your goals increase.

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