How to Migrate Your Email From a Web Host to G Suite

G Suite is a list of smart business apps that offer the best business email, video conferencing, online storage and file sharing.  You can set up an email account with G Suite provided you have a domain name and a valid credit card.

G Suite has flexible billing methods, and you can set up an account starting from a subscription fee of around $5 per month. The pricing is transparent, and you are only billed monthly for each user account.

You can add or remove accounts, and this allows you to scale up or down depending on your business needs.  You only pay for reports used during the billing period, and you can cancel the service at any time.

With G Suite, your business benefits from personalized email accounts, Google Calendar, Google Docs, Google Hangouts among other unparalleled benefits including Google homegrown security.

With all those powerful features, you might want to migrate your emails to G suite, and this forms the basis of this guide.

Prerequisite

  • A domain name (e.g.. example.com)
  • A valid G Suite account. You can try G Suite 14 day trial for free.
  • Email Login credentials from your web host.  You should get the username and password ready that you use to access your email account from your current web host.

Step 1: Login to your G Suite Account and create users

Login to your G Suite account and you will be prompted to enter the email accounts that you want to create for your business.

You can add as many email accounts as you want.

Step 2: Verify Domain Ownership

On the next screen, you will be required to verify domain ownership.  You will need to edit the DNS settings of your domain name. This can be done from your web host dashboard.

You will mostly edit the TXT and MX records to verify domain ownership. Click VERIFY DOMAIN AND SETUP EMAIL when you are done

You should see the below screen after successful verification:

Step 3: Choosing a Plan

On the next page, choose a plan, you can start with G Suite Basic plan going for €4.00/user/month

Click on CHOOSE and Your account will be set up. You will be prompted to enter your admin account details to log in.

Step 4: Import Emails from Old Host

On the dashboard that appears, you can import your emails from your old hosting account because you don’t want to lose those important messages regarding your business.

Click the Data Migration icon to proceed:

Select  Migrate Emails and Click CONTINUE on the next screen

Next, select IMAP server as the Migration source and enter the account details of your emails from the current web host. Then, click CONNECT.

You should see a connection successful message and taken to a screen where you can select the Migration Start Date and additional options. Make the below selections and click SELECT USERS

On the next screen, click on the Select User icon to migrate emails for a specific user.

Enter the migration details and click Start

Your migration process should be done in a few minutes

Once the migration process is finalized, you will be able to login to the email account of the user to access emails.

Your migrated emails should now be in the Gmail account as shown below:

Conclusion

In this guide, we have covered the basic procedure of setting up an account with G Suite. We have also taken you through the steps of verifying your domain name and migrating your emails from your old host.  Finally, your email is now fully migrated with G Suite and you can enjoy the most secure email platform and additional G Suite features.

 

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