Where Can I Find the Best Email Hosting Providers on The Market? You’re in The Right Place!
HostAdvice experts performed an in-depth market analysis to provide you with an unbiased recommendation for the top-performing email host providers. Here, you can find a fair evaluation based on essential factors for email hosting, such as:
- Available Storage Space
- Number Of Email Addresses
- Security Features
- Ease Of Use And Management
- Flexibility And Compatibility With Devices
- Availability, Uptime, And Price
- Other Special Email-Related Features
Whether you are a start-up or a well-established brand on the market, choosing email hosting might still be challenging. After all, there are thousands of competitors on the market.
Fortunately, HostAdvice’s AI technology has done the job for you. Here, you can find the best email hosting services on the market. The question is, do you need one?
Am I The Right Candidate for Email Hosting Services? Does My Business Need It?
Email hosting is a specialized service. People usually get email and web hosting services from the same provider. However, it doesn’t have to be that way. You can have email hosting alone.
Email hosting services allow you to set up a unique email account that matches your domain and use it to send and receive emails. For instance, your email address would be ‘yourname@yourwebsite.com,’ or something similar if your website is ‘yourwebsite.com.’
An email address that matches your domain can enhance your professionalism. It can help you build trust in your clients and future employees and provide much-needed credibility in today’s competitive business environment.
Furthermore, paid email hosting is much more secure than free email services.
At last, an email hosting provider can grant you more control over the service you’re getting. You also get direct access to the support staff, so they get to resolve any technical issues you are facing.
Specialized email hosting guarantees a secure, spam-free, lightning-fast email experience. You might be a small business owner or a freelancer looking for domain email hosting. Furthermore, you can be a job applicant in need of a good representation.
Regardless of the case, email hosting services can grant you what you are looking for.
Let’s compare G Suite, Microsoft 365, and A2 Hosting to better understand the differences between the tools.
| G Suite | Microsoft 365 | A2 Hosting | |
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| Reliability | 99.9% Uptime | 99.9% Uptime | 99.9% Uptime |
| Email Addresses & Pricing |
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| Storage and Transfer | From 30GB to unlimited cloud storage | From 50GB to unlimited storage | From 100 GB SSD Storage to unlimited NVMe storage |
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| Email Features |
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What Are the Key Features in Web Hosting with Email? Find Out Here!
Different web hosting email providers allow for various features. It all depends on your business needs or personal preferences.
For instance, you might be looking for cheap hosting with email, while another user might prefer a more expensive solution with superior qualities. Also, the market offers free hosting with email. In other words, the pool of opportunities is truly endless.
Regardless of your choice, a domain hosting email should satisfy the following criteria at a minimum, if not more.
Adequate Archiving and Storage
Emails usually carry essential data and attachments you might need for compliance or future reference. That’s why archiving and storage are the first and foremost qualities you need to consider when hosting email.
There’s nothing worse than a cluttered mailbox. So, it would help if you went for email hosting that allows you to separate current conversations from important emails. Here, it would help if you also considered the degree of automation and backups.
At this point, you need to consider an email hosting provider that allows for scalability. In other words, you should be able to extend your storage without needing to migrate to another email hosting service.
Free email hosting providers might also advertise unlimited bandwidth and storage. However, it would be best to dedicate special attention to these offers, as the companies usually find a way to charge you indirectly. The question is, is the unlimited email hosting plan indeed without bandwidth and disk space limits?
Enough Email Addresses for Your Needs
Even if you are a freelancer or a job applicant looking for personal email hosting, you still might need multiple email addresses. And not to mention well-established brands or giant companies. It’s a necessity.
For instance, you might need an email address for each department separately (sales@, info@, or newsletter@) or for each employee. It allows for better organization and monitoring.
Domain and email hosting providers usually allow various options, from a single email address to unlimited addresses.
Superior Protection For Your Sensitive Data
Emails today are subject to fraud, phishing, spreading malware, and cyberattacks. As time goes by, the thread on email is solely increasing. As a business, you can harm your organization by opening these messages. Worse yet, you can unknowingly further spread them to your customers.
A quality email hosting provider can minimize these risks and the threat of damaging your business and its reputation. At this point, you should consider email scanning and filtering tools that detect spam, phishing, and malware. In turn, they prevent them from arriving in your inbox and stop infected emails from being unwittingly sent.
Here, we can also mention data loss prevention capabilities, backups, a network of globally redundant servers, 24/7 server monitoring, and effective disaster recovery techniques.
Furthermore, it would be best if you Google email hosting with email signing certificates. They can simultaneously verify the legitimacy of your outgoing emails to customers and secure their contents, including attachments, by encryption.
Control of Your Email Settings
High-quality business email hosting always comes with ease of use and management. You should be able to carry out tasks, such as adding or deleting email addresses or configuring your account settings quickly and efficiently.
Here, it would be best if you looked for user-friendly control panels, such as cPanel or Plesk. They allow you to manage your email and run your website from the same interface. Better yet, they offer a suite of tools to improve the email service.
Apart from simplicity, it would help if you also considered technical customer support. It would be best to choose a team available 24/7 via live chat, phone, and email.
More Than One Email Access Point
Email hosting services should provide flexibility and compatibility with all devices and syncing with web and mobile apps. You need to be able to access your email in the office or on the go. You will probably need the option to collaborate using global address lists, tasks, and shared calendars, regardless of your team size.
In general, there are three most commonly used Email protocols on the Internet, POP3, IMAP, and SMTP. POP3 is a standard mail protocol used to receive emails from a remote server to a local email client. By default, the POP3 protocol works with Port 110 and Port 995. With POP3, you can download emails on your computer. In turn, you can read them when you are offline later on.
IMAP is a mail protocol used for accessing email on a remote web server from a local client. By default, it works with Port 143 and Port 993. It’s similar to POP3 since it’s an internet mail protocol for retrieving emails. However, it differs from it because it allows simultaneous access to email from multiple locations or users.
At last, the SMTP is the standard protocol for sending emails across the Internet. By default, it works on Port 25, Port 2525, and Port 465.
General Hosting Features
Timely communications are vital for business success, as most of your customers will sit and wait for email delivery. So, you cannot afford unreliable email server hosting. Instead, look for email hosting with a minimum 99% guaranteed uptime (up to 100%).
Also, it would be best if you considered the price of the email hosting providers. If you are a small business, you most probably have a budget. So, you should always go for transparent pricing with no hidden fees to work around it and make the most of it.
Special Features
At last, your web hosting and email service should come packed with special email tools, such as:
- Email Hosting Software Alternatives (POP3, IMAP, SMTP, Contact Form 7, phpList, Dada Mail, Pommo, Horde, SquirrelMail, RoundCube)
- Email Forwarders
- Auto-Responders
- Email Delivery Route
- Email Authentication
- MX Entry
- Mailing List
- Email Filtering
- Global Email Filters
- Global Level Filtering
- Email Routing
- Encryption
- Email Disk Usage
- Free & Easy Site Migration
- SSD and Free Cloudflare CDN
- And So On
Our Recommended Parameters for Choosing the Best Hosting with Email for Your Needs
We hope you get the idea. Email hosting can do so much for you. However, it’s up to you to choose a quality provider.
Whether you are looking for the best business email hosting or personal email hosting, you can rest assured. HostAdvice experts have put together a list of the best-of-the-best on the market. So, no matter which provider you choose from the list, you can expect a smooth experience.
Even if you don’t have any experience or expertise in this regard, you sure know your business. So, match your needs with our suggested email hosting providers’ offers, and you will be good to go!
